Moonlight Market & Movie - Vendor Application Form

Our second annual night-market is scheduled for October 18, 2025 from 6:00 pm - 10:00 pm. 

The event will take place in Coronation Park, downtown Grimsby. Please note submitting an application does not guarantee that the vendor will be offered a space at the event. There are limited numbers of spaces available for vendors. Applications close September 1, 2025. If you have been approved, you will be contacted by September 27, 2025.

The Moonlight Market & Movie event will take place in the evening, with "halloween" inspired vendors and back-to-back movie screenings of Coco and Hotel Transylvania. 

Important to Note
The vendor fee for this event is $100 per vendor. The fee will be reduced to $25 for approved vendors who have more than 50% Halloween themed products or decorate their booth in Halloween decor (must go all out with multiple decor items and capture "Halloween").

Each approved vendor will need to provide nut-free, candy and/or chocolate to be handed out to kids trick-or-treating at the event (500+ pieces). 

There is very limited lighting in the park, each vendor must provide their own battery operated twinkle or edison bulb lights to illuminate their booth. No large spot lights or overtly bright lighting.  Electrical access is not available. Vendors will be asked to fully unload their car, park off site and return to the park to finish setting up their booth. 

Who can apply?

Artists, artisans, retail and food vendors are welcome to apply. Halloween, autumn or fall-based products, as well as a Halloween decorated booth (kid friendly), highly encouraged. 

All vendors who have been accepted will be contacted by September 27, 2025. 

Please read carefully and answer all required questions.

Please read policies carefully.

Participation Policies:

• Applications from vendors with Halloween and autumn themed products highly encouraged. 
• Vendors who provide 50% Halloween-themed products or who go "all out" and decorate their tent in Halloween decor will have their vendor fee waived. 
• Submitting an application does not guarentee a space in the market. 
• Vendors may only occupy booth space assigned to them. Vendors may share a booth, with a limit of two vendors per 10x10 ' booth.
• Art must be original work. 
• Jewellery: Jewellers must be the designers & hands-on makers of original work.
• Vendors must display ‘family-friendly’ images. Final interpretation of acceptable product will be made by the Town of Grimsby, which reserves the right to remove products deemed unsuitable for display or misrepresented by the application or expel an exhibitor without refund who breaks these rules.
• Vendors are to exhibit on the day of the event rain or shine.
• Name(s) of the vendor(s) on this application is/are required to attend the booth & be present for all of the advertised hours.
• All proceeds from sales belong to the vendor, along with the responsibility to set-up, break down, and to collect/report sales tax.
• Interactive vendors and activities are welcome. 
• Pets are not allowed, except for service animals.
• Alcoholic beverages prohibited.
• We reserve the right to change policies.
• Town of Grimsby takes no liability for damaged, lost, or stolen product or equipment. 
• No refunds will be provided.
• Vendors who committ to providing Halloween products or display and fail to do so on the day of will be responsible for paying the vendor fee. 

SET-UP:

• Check-in begins Saturday, 3:30 pm. 
• Set-up must be completed by 5:30 p.m.
• No setup until vehicle is fully unloaded & moved to designated parking area (to be determined).
• Your booth display must be professional & aesthetically pleasing, and must not exceed your assigned space.
• It is your responsibility to adequately weight your tent against wind gusts/weather.
• You must be checked-in by 4:00 pm or your space may be reassigned.
• No refunds will be provided. 

BREAK DOWN:

• Artists may not break down their booth until the event ends at 10:00 p.m. on Saturday.
• All refuse must be properly disposed of at the end of the day.
• Do not leave behind any articles that were used in your display.
• You must leave a clean footprint.

BOOTH SPACE:

• Marked, numbered, & measure 3 m x 3 m deep (10’ x 10’ deep)
• Vendors are responsible for required tent, tent weights, table, chair(s), booth design and contents.
• Vendors must provide their own battery powered twinkle or Edison bulb lights for their tent. No spot lights or overtly bright lights permitted. 
• Halloween decorations highly encouraged.
• Electricity is not provided.

Moonlight Market & Movie accepts no responsibility for loss or damage to any vendor's property exhibited at the event. Vendors are encouraged to provide their own insurance. Submission of the entry form constitutes permission to have one's image photographed for publicity purposes. 

 CANCELLATION POLICY: NO REFUNDS. An accepted application is considered a commitment to show.