Active Living Fair - Vendor Application Form

Our Active Living Fair (ages 55+) is scheduled for Friday, March 7, 2025 from 10:00 am - 2:00 pm. 

The event will take place in Mountainview Christian Reformed Church, 290 Main Street East, Grimsby. Please note submitting an application does not guarantee that vendors will be offered a space at the event. There are limited numbers of spaces available for vendors. If you have been approved, you will be contacted by February, 21 2025. 

The Active Living Fair event focuses on age-friendly living tailored to adults in the community over the ages of 55. With free admission and a convenient drop-in schedule, the event features over 40 vendors offering resources, services, and ideas to support a healthy, active lifestyle. Explore a wide range of options, from fitness and nutrition to wellness and community programs, all in one place. Don’t miss this exciting opportunity to connect and discover ways to thrive in Grimsby!

Please note vendors who are accepted are asked to provide a door prize for the event.

Vendor Fee
$50 + HST vendor fee for businesses. Fee waived for not for profit organizations. 

Who can apply?
Organizations, not for profit or businesses in the local area that offer resources, information or services for adults over the age of 55. 

Please read carefully and answer all required questions.

Please read policies carefully.

Participation Policies:

• Submitting an application does not guarentee a space in the fair.
• Vendors may only occupy booth space assigned to them. Vendors may share a booth, with a limit of two vendors per 6 ft table. 
• Vendors must provide services, resources, information or support adults 55+.
• Vendors must display ‘family-friendly’ images. Final interpretation of acceptable product will be made by the Town of Grimsby, which reserves the right to remove products deemed unsuitable for display or misrepresented by the application or expel an exhibitor without refund who breaks these rules.
• Vendors are to exhibit on the day of the event rain or shine.
• Name(s) of the vendor(s) on this application is/are required to attend the booth & be present for all of the advertised hours.
• Interactive vendors and activities are welcome. 
• Pets are not allowed, except for service animals.
• Alcoholic beverages prohibited.
• We reserve the right to change policies.
• Town of Grimsby takes no liability for damaged, lost, or stolen product or equipment. 
• No refunds will be provided.

SET-UP:

• Check-in begins Friday at 7:30 a.m. 
• Set-up must be completed by 9:30 a.m.
• Your booth display must be professional & aesthetically pleasing, and must not exceed your assigned space.
• It is your responsibility to adequately set up, tear down your vendor space. 
• You must be checked-in by 9:00 a.m. or your space may be reassigned.
• No refunds will be provided. 

BREAK DOWN:

• Vendors may not break down their booth until the event ends at 2:00 p.m. on Friday.
• All refuse must be properly disposed of at the end of the day.
• Do not leave behind any articles that were used in your display.
• You must leave a clean footprint.

BOOTH SPACE:

• Each vendor will be assigned and provided a 6 ft rectangle table and 2 chairs. 
• Vendors are responsible for required table cloth, products, booth design and contents.
• Electricity is not provided. 

Active Living Fair accepts no responsibility for loss or damage to any vendor's property exhibited at the event. Vendors are encouraged to provide their own insurance. Submission of the entry form constitutes permission to have one's image photographed for publicity purposes. 

 CANCELLATION POLICY: NO REFUNDS. An accepted application is considered a commitment to show.